Manage listings

Listings › All listings is where you look after every listing on your marketplace, whoever posted it. You can search and filter the list, open any listing to edit it, change its status, and act on many listings at once.

Find a listing

1. In the admin panel, go to Listings › All listings.
2. Pick a status tab, type in Search by title or ID…, or click one of the filter chips.
3. Choose an order in the sort menu on the right.

The list shows 50 listings per page, with the photo, title, category, location, ID, seller, price, status and date. If Count Visits Listings is on in listing settings, a Views column shows how often each listing has been opened.

Tool	What it does
Status tabs	All, Published, and a tab for every other status that currently has listings, each with a count.
Search	Matches words in the title. Type a number to find a listing by its ID. If Include Search by Description is on in Settings › General, descriptions are searched too.
Seller	Click a seller’s name to see only their listings. Click the ✕ chip to show everyone again.
Featured filter	Listings that are featured right now. Only shown when you sell featured listings.
Not expired / Expired filters	Only shown when listings expire.
Sort	Newest published, Oldest published, Newest created, Title A–Z, Price: high to low, Price: low to high, ID or Status.

A pill next to the status shows when a listing has an order attached, for example a paid category: Paid or Not paid, with the amount. Click it to see the order.

What each status means

Status	Meaning	Visible on the site?
Published	Live.	Yes, until it expires.
Needs review (or Not published when moderation is off)	Waiting for your approval, or waiting for the seller to pay for a paid category. See Moderation.	No
Unconfirmed	The seller hasn’t clicked the confirmation link in their email yet.	No
Sold	Marked as sold by you or the seller, or sold out through stock control.	No
Unavailable	Deactivated by you or the seller, or expired.	No
Spam	Marked as spam.	No

Edit a listing

Click the listing’s title or Edit. The listing opens in the same edit page the seller uses, where you can change the text, category, location, price, custom fields and photos (including which photo is the main one).

If you use a moderation mode, saving any change sends the listing back to the moderation queue, even when you make the change yourself. Approve it again afterwards.

Actions on one listing

Open the ⋯ menu at the end of a row:

Action	What happens
View on site ↗	Opens the public page of the listing.
Activate	Publishes the listing and emails the seller that it is live. If it had expired, it gets a new publication date, so it runs for a full period again.
Mark as Sold	Sets the status to Sold and the stock to zero.
Deactivate	Hides the listing without deleting it (status Unavailable).
Spam	Hides the listing and flags the seller’s account as a spammer (see below).
Featured / Remove Featured	Makes a published listing featured through the checkout, or ends its featured period. Only when featured listings are on.
Go to top	Moves a published listing back to the top through the checkout. Only when you sell bring to top.
Stats	Visits and contacts for this listing, by day.
Delete	Deletes the listing permanently, with its photos, favourites, reviews and stats. Orders are kept, without the link to the listing.

If you sell membership plans and the seller’s plan has no listings left, Activate stops with a message instead of publishing.

Bulk actions

Tick the boxes next to the listings (or the box in the header to select the whole page). A bar appears at the bottom with Activate, Mark as Sold, Deactivate, Spam and Delete. They work exactly like the single actions above.

What “Spam” does to the seller

Marking a listing as spam also sets the seller’s account to Spam (administrators, moderators and translators are never flagged). The seller is signed out and can’t use their account any more, and with the Black list add-on on, their email address can’t be used to post or send messages either. Their other listings stay as they are, so check those too.

To undo it, set the member’s Status back to Active in Users. For all your options against spammers, see Fight spam.

Add listings yourself

• New listing opens the normal posting form, so you can post as yourself.
• Import lets you import listings from a CSV file.

Your plan sets the maximum number of listings your site can hold, counting listings of every status, including spam and expired ones. If you get close to the limit, deleting old spam and expired listings frees up room. See Plans and billing.

Related guides

• Moderation — approve listings before they go live.
• How members post a listing — what your sellers see.
• Listing expiry and renewal — when listings go offline by themselves.
• Listings disappeared — when listings are missing from the site.